How Should You Word Your Hotel Block Information to Wedding Guests?

You can include your hotel block information on your save the dates or as an insert with your invitations, but the best way to communicate this information is to have it on your wedding website. Make sure to include any special codes or links guests will need to use when booking.

Below are some great suggestions on how you can word all the different accommodation options to keep your guests updated and well informed.

Sample Wording 1

We’ve reserved a block of rooms at Four Seasons Hotel at a rate of $XXX per night. You can reserve one of these rooms by calling 212-555-6677 or visiting Please reference or enter the code 677Wed when booking. In order to secure the discounted rate, please book by December 1, 2016.

Sample Wording 2

A block of rooms has been arranged at Four Seasons Hotel.
Rooms can be reserved by calling 212-555-6677 before December 1st and referencing the Kate/Tom wedding. Additional information is available on our wedding website,

Sample Wording 3

Georgetown is full of amazing places to stay, but for your convenience blocks of rooms have been reserved at:
Four Seasons Hotel
2800 Pennsylvania Ave NW, Washington, DC 20007
Reference Kate/Tom Wedding
Group rate available until December 1, 2016
202-342-0444 /
For more information, please visit our wedding website

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